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WEDNESDAY, APRIL 7, 2010, CITY COUNCIL AGENDA WEDNESDAY, APRIL 7, 2010, CITY COUNCIL MEETING MINUTES WEDNESDAY, APRIL 21, 2010, CITY COUNCIL AGENDA WEDNESDAY, APRIL 21, 2010, CITY COUNCIL MEETING MINUTES
WEDNESDAY, APRIL 7, 2010, CITY COUNCIL AGENDA
NOTICE OF ALBANY CITY COUNCIL MEETING
There will be a meeting of the City Council in and for the City of Albany, Stearns County, Minnesota at 6:30 o’clock in the evening on Wednesday, April 7, 2010, in the Council Room at 400 Railroad Avenue for the said City.
AGENDA
1. Convene meeting
2. Audit Bills
3. Act on regular Council minutes of the meeting held on March 17th
4. Open Forum/Public comments
5. Joseph Mergen, Public Works Supervisor – present unpaid water bills and recommendation to discontinue service - present bid results for 2010 Water Tower (Painting) Improvements
6. Daron Gersch, Utility Department and Community Education Liaison
7. Dennis Sand, Park Department, and Equipment
8. Tom Kasner, Fire Department and EDA
9. Jack Evens, Albany Golf Club
10. John Greer, Police and Street Department
11. James Stueve, Police Chief
12. Tom Schneider, Clerk/Adm – present Cigarette License application for Albany Tesoro (Zarns Oil, Inc.) - Resolution 2010-08 Albany Lions Club Charitable Gambling site approval. - update on North Lake Management Plan community vision meeting - reappoint Planning Commission member John Harlander to a five-year term - reappoint Park Board member Ross Voit to a three-year term - reappoint Economic Development Authority member Paul Wellenstein to a five-year term
13. Mayor’s announcements and letters
14. Announce meeting date (April 21st) and adjourn
Tom Schneider Clerk/Adm. WEDNESDAY, APRIL 7, 2010, CITY COUNCIL MEETING MINUTES
Pursuant to due call and notice thereof a regular meeting of the Council in and for the City of Albany, Stearns County, Minnesota, was called to order by Mayor Dennis Sand at 6:30 o’clock in the evening on Wednesday, April 7, 2010, in the Council Room at 400 Railroad Avenue for the said City.
Other Council members present were: Daron Gersch, Tom Kasner, and John Greer. Jack Evens was absent.
Also present were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works Supervisor, James Stueve, Police Chief, Cory Nellis, Avon Police Chief, Kevin Brown, Patrol Officer, and Mike Kosik, Editor, Stearns Morrison Enterprise.
After due discussion, a motion was made by Tom Kasner and seconded by John Greer to authorize the payment of the following bills: Check Numbers 60261 to 60314, and 13556 to 13578. All voted for the motion and it carried.
Mr. Mergen presented to the Council a list of unpaid utility bills and recommended that they be discontinued or shut off pursuant to Ordinance 30. Mayor Dennis Sand, with the consensus of the Council, directed Mr. Mergen to make one last personal contact with each property owner and if the utility bill remains unpaid, he may proceed to discontinue the owner’s water service.
Mr. Mergen presented to the Council the following bids that were publicly opened at City Hall, 400 Railroad Avenue, Tuesday, March 23rd, at 1:00 PM for the 2010 Water Tower Improvements by the City Engineer’s firm, KLM Engineering, Lake Elmo, MN:
Contractor Base Bid Proposal 1, Alt. A. Classic Protective Coatings, Inc. $131,400 TMI Coatings, Inc. $188,500
Contractor Base Bid Proposal 1, Alt. B. Classic Protective Coatings, Inc. $131,400 Champion Coatings, Inc. $136,500 Odland Protective Coatings, Inc. $171,150 TMI Coatings, Inc. $198,500 PCI Roads, Inc. $221,500
Contractor Base Bid Proposal 2, Alt. A. Classic Protective Coatings, Inc. $119,700 TMI Coatings, Inc. $168,900
Contractor Base Bid Proposal 2, Alt. B. Classic Protective Coatings, Inc. $119,700 Champion Coatings, Inc. $122,500 Odland Protective Coatings, Inc. $162,050 TMI Coatings, Inc. $176,900 PCI Road, Inc. $191,500
Mr. Mergen noted that the KLM Engineer’s 2008 estimate for the base bid for proposal one was $186,350 and their estimate for proposal two was $139,800. Mr. Mergen recommended to the Council that the low bid received from Classic Protective Coatings, Inc. in the amount of $131,400 for proposal one alternate A or B be approved. Mr. Mergen noted that the improvements consist of repainting the interior, minor repairs, repaint the logo, and limited exterior painting. After due discussion, a motion was made by Daron Gersch and seconded by Tom Kasner to approve the low bid received from Classic Protective Coatings, Inc. in the amount of $131,400 for proposal one alternate A or B. All voted for the motion and it carried.
Mr. Mergen presented to the Council the following bids he received for annual rubberized crack filling of several streets and recommended approval of the low bid received:
Contractor Bid Astech, Inc. $10,234 Lawrence Shreffler $16,220 Glieden Enterprises $19,605
After due discussion, a motion was made by John Greer and seconded by Tom Kasner to hire Astech, Inc., the low bidder, in the amount of $10,234 for the street maintenance improvements. All voted for the motion and it carried.
Mr. Stueve introduced Cory Nellis, Avon Police Chief, to the Council and informed the Council that he and Mr. Nellis met recently to discuss the idea and/or concept of consolidating both the Albany and Avon Police Department in an effort to save money and provide better police coverage to both communities to determine if the idea is even feasible. Mr. Stueve noted that efforts have also been made to meet with civic organizations in both communities to allow residents and business owners the opportunity to provide comments on the proposed idea. Mr. Greer noted that there have been a few communities that have consolidated police departments, but there are many issues that need to be discussed relating to personnel, equipment, prosecution, police coverage, Local Government Aid reductions, etc. Mr. Gersch commended both Police Chiefs for their efforts in discussing the idea of consolidation and had no objection to continuing researching the proposed idea of consolidation. Mayor Dennis Sand, with the consensus of the Council, directed Mr. Stueve to continue to gather additional information on the subject to be discussed in the future.
The Council took notice of a Cigarette License application submitted by Zarns Oil, Inc. dba Albany Tesoro, 140 Railroad Avenue. After due discussion, a motion was made by Tom Kasner and seconded by Daron Gersch to approve the aforesaid Cigarette license for a period beginning April 8, 2010 and ending June 30, 2010. All voted for the motion and it carried.
Mr. Schneider presented to the Council a MN Charitable Gambling Application requested by the Albany Lions to conduct charitable gambling at Albany Golf Club. After due discussion, a motion was made by Daron Gersch who introduced the following Resolution and moved their adoption:
RESOLUTION 2010-08 APPROVING MINNESOTA LAWFUL GAMBLING PREMISES PERMIT APPLICATION Albany Golf Club, 500 Church Avenue
The motion for the foregoing Resolution was seconded by John Greer and after a full discussion thereon and upon a vote being taken thereon, the following voted in favor thereof: Mayor Dennis Sand, Councilors John Greer, Daron Gersch, and Tom Kasner, and none voted against the same whereupon the said Resolution was declared duly passed and adopted. The full text of the said Resolution is on file at the office of the City Clerk/Administrator for public inspection during regular office hours.
Mr. Schneider updated the Council on the community vision meeting held on March 31st regarding the City’s participation in the Healthy Lakes and Rivers Program to improve the water quality and other amenities of North Lake. Mr. Schneider noted that nearly 40 individuals from the community attended the meeting that was moderated by Marian Bender from Minnesota Waters. Mr. Kasner, a committee member, noted that the following four areas were discussed: recreation, water quality, education, and wildlife/habitat. Mr. Greer noted that in the future sedimentation structures should be constructed along Lake Avenue where existing stormsewer pipes outlet storm water directly into the lake to help improve the water quality and there may be a possibility that the improvements would be eligible for grants. Mayor Dennis Sand commended the committee for their efforts and those individuals who attended the community vision meeting in hopes of approving a lake management plan for North Lake.
Mr. Schneider informed the Council that the Park Board term of Ross Voit, Economic Development Authority (EDA) term of Paul Wellenstein, and Planning Commission term of John Harlander had expired at the end of the year and recommended that all be reappointed. After due discussion, a motion was made by Daron Gersch and seconded by Tom Kasner to reappoint Mr. Voit to a three-year term on the Park Board, Mr. Wellenstein to a five-year term on the EDA, and Mr. Harlander to a five-year term on the Economic Development Authority Board. All voted for the motion and it carried.
Mayor Dennis Sand noted the next regular Council meeting for 6:30 o’clock in the evening on Wednesday, April 21, 2010 and adjourned the meeting at 7:25 PM.
Tom Schneider Clerk/Adm.
WEDNESDAY, APRIL 21, 2010, CITY COUNCIL AGENDA
NOTICE OF ALBANY CITY COUNCIL MEETING
There will be a meeting of the City Council in and for the City of Albany, Stearns County, Minnesota at 6:30 o’clock in the evening on Wednesday, April 21, 2010, in the Council Room at 400 Railroad Avenue for the said City.
AGENDA
1. Convene meeting
2. Audit Bills
3. Act on regular Council minutes of the meeting held on April 7th
4. Open Forum/Public comments
5. Planning Commission recommendation – recommendation relating to ordinance to regulate use of sidewalks in a Core Commercial (C1) Zone
6. Stan Hanson, City Engineer – present bid results for proposed 2010 Capital Improvement Project - present related Resolution ordering assessment roll and calling for assessment hearing
7. Joseph Mergen, Public Works Supervisor
8. Daron Gersch, Utility Department and Community Education Liaison
9. Dennis Sand, Park Department, and Equipment
10. Tom Kasner, Fire Department and EDA
11. Jack Evens, Albany Golf Club - present golf club check register and ratify three Board of Directors from annual stockholders meeting held April 12th.
12. John Greer, Police and Street Department
13. James Stueve, Police Chief
14. Tom Schneider, Clerk/Adm – present application from Albany Tesoro for a off-sale 3.2% Malt (beer) liquor license
15. Mayor’s announcements and letters
16. Announce meeting date (May 5th) and adjourn
Tom Schneider Clerk/Adm.
WEDNESDAY, APRIL 21, 2010, CITY COUNCIL MEETING MINUTES Pursuant to due call and notice thereof a regular meeting of the Council in and for the City of Albany, Stearns County, Minnesota, was called to order by Mayor Dennis Sand at 6:30 o’clock in the evening on Wednesday, April 21, 2010, in the Council Room at 400 Railroad Avenue for the said City.
Other Council members present were: Daron Gersch, Tom Kasner, Jack Evens, and John Greer. None were absent.
Also present were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works Supervisor, James Stueve, Police Chief, and Stan Hanson, City Engineer with the firm of Bonestroo, St. Cloud, MN.
After due discussion, a motion was made by Tom Kasner and seconded by John Greer to authorize the payment of the following bills: Check Numbers 60315 to 60348, and 13579 to 13590. All voted for the motion and it carried.
Ervin Bueckers, Bueckers Recycling Service, and Pam Nissen, Bueckers City Sanitation, were present for the meeting.
Ervin Bueckers appeared before the Council to inform the Council that he entered into a purchase agreement to acquire Bueckers City Sanitation and will be the sole owner. Mr. Bueckers also informed the Council that the company would remain Bueckers City Sanitation, but owned by Ervin and Bertha Bueckers. Mr. Bueckers noted that there will be no changes in the service and collection of refuse in the City and questioned what documentation the City would require from him to transfer the refuse agreement to his name. Mr. Greer questioned Mr. Bueckers if he was familiar with the language in the new refuse agreement recently executed. Mr. Bueckers informed the Council that he has no objections to the current refuse agreement and noted that he will close on the business acquisition on May 15th. Mayor Dennis Sand, with the consensus of the Council, informed Mr. Bueckers that he provide the City with proof of ownership and certificates of insurance on or before the May 19th Council meeting to consider executing a new refuse agreement.
Councilor John Greer, Planning Commission Liaison, informed the Council that pursuant to a duly held Planning Commission meeting on April 19th, the Planning Commission set a public hearing at 6:30 PM or as shortly thereafter on Thursday, May 20th to consider approving a restated Zoning Ordinance. Mr. Greer noted that the Planning Commission held two meetings to discuss the proposed update and invited the business owners to provide comment on the proposed zoning ordinance. Mr. Greer also noted that the Planning Commission recommended that the Council approve an ordinance amendment to allow businesses within the Core Commercial (C1) Zone to display merchandise and to set chairs/tables on a public sidewalk with regulations including the issuance of an annual permit from the City. Mr. Greer informed the Council that the use is only for a trial period ending December 31, 2010. After due discussion and upon a recommendation from the Planning Commission, a motion was made by Daron Gersch who introduced the following ordinance and moved its adoption:
ORDINANCE 2010-03 USE OF SIDEWALKS AN ORDINANCE ESTABLISHING A PILOT PROJECT FOR THE EXPANDED USE OF SIDEWALKS WITHIN THE C-1 CORE COMMERCIAL DISTRICT WITHIN THE CITY OF ALBANY IN 2010.
The motion for the foregoing ordinance was seconded by John Greer and after a full discussion thereon and upon a vote being taken thereon, the following voted in favor thereof: Mayor Dennis Sand, Councilors John Greer, Jack Evens, Daron Gersch, and Tom Kasner, and none voted against the same whereupon the said Ordinance was declared duly passed and adopted. The full text of the said Ordinance is on file at the office of the City Clerk/Administrator for public inspection during regular office hours.
Mr. Hanson presented the following four low bids that were publicly opened at City Hall on Tuesday, April 13th, at 10:00 o’clock in the morning for the 2010 Capital Improvements:
Mr. Hanson noted that there were 13 bids received. Mr. Hanson explained the following alternates: - Alternate 1A: supply and install PVC water main on the project. - Alternate 1B: supply and install ductile iron water main on the project (If project is awarded, either 1A or 1B must be selected and awarded as well) - Alternate 2: south portion of project - Alternate 3A: supply and install HDPE storm sewer pipe on the project - Alternate 3B: supply and install concrete storm sewer pipe on the project (If alternate 2 is awarded, either 3A or 3B must be selected and awarded as well.
Mr. Hanson informed the Council that the low bidder on the project was Hennen Construction Company with a base bid and alternate 1A total of $757,241. Mr. Hanson also noted that R.L. Larson submitted the low bid based on the sum of the base bid plus alternates 1A, 2, and 3A for a total amount of $974,589. Mr. Hanson presented to the Council the following bids that were publicly opened at City Hall on Tuesday, April 13th, at 10:00 o’clock in the morning for the 2010 Capital Improvements relating to the seeding:
Contractor Bid Amount North Star Landscaping $15,790 Loren’s Tree and Landscaping $18,188 Schroden’s, Inc. $18,217
Mr. Hanson recommended that North Star Landscaping be awarded the seeding contract for the 2010 Capital Improvements. Mayor Dennis Sand informed the Council that at this time, no action will be taken on the aforementioned bids until the public hearing on the proposed improvements which will be held on May 19, 2010. After due discussion, a motion was made by Tom Kasner who introduced the following Resolution and moved its adoption:
RESOLUTION 2010-09 DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT IN CONNECTION WITH THE 2010 CAPITAL IMPROVEMENTS
The motion for the foregoing Resolution was seconded by John Greer and after a full discussion thereon and upon a vote being taken thereon, the following voted in favor thereof: Mayor Dennis Sand, Councilors John Greer, Jack Evens, Daron Gersch, and Tom Kasner and none voted against the same; whereupon the said Resolution were declared duly passed and adopted. The full text of the said Resolution is on file at the office of the City Clerk/Administrator for public inspection during regular office hours.
After due discussion, a motion was made by Daron Gersch who introduced the following Resolutions and moved its adoption:
RESOLUTION 2010-010 CALLING HEARING ON ASSESSMENTS FOR THE 2010 CAPITAL IMPROVEMENTS (May 19, 2010)
The motion for the foregoing Resolution was seconded by Jack Evens and after a full discussion thereon and upon a vote being taken thereon, the following voted in favor thereof: Mayor Dennis Sand, Councilors John Greer, Jack Evens, Daron Gersch, and Tom Kasner and none voted against the same; whereupon the said Resolution were declared duly passed and adopted. The full text of the said Resolution is on file at the office of the City Clerk/Administrator for public inspection during regular office hours.
The Council took notice of a cost estimate from XCEL Energy in the amount of $4,320 for the installation of two street lights on Stearns County Highway #41. Mr. Mergen informed the Council that one street light will be installed at the driveway entrance of the City’s Public Works Building and the other at the intersection of Stearns County Highway #41 and #156. After due discussion, a motion was made by John Greer and seconded by Tom Kasner to authorize the Mayor to execute the aforementioned work order for the installation of two street lights on Stearns County Highway #41 at a cost of $4,320. All voted for the motion and it carried.
Mr. Mergen informed the Council that cell #4 at the Wastewater Treatment Facility has experienced issues with erosion on the embankment and recommended that a cost estimate be prepared by the City engineer to rip rap the north and west embankments of cell #4. Mr. Mergen noted that the improvements would be done in the spring of 2011 after discharge of the pond. After due discussion, a motion was made by John Greer and seconded by Daron Gersch to authorize the firm of Bonestroo to prepare the bidding documents for the material required to rip rap cell #4. All voted for the motion and it carried.
Councilor Jack Evens, Albany Golf Club Liaison, presented to the Council the said Club’s Checkbook Register for review and consideration. Mr. Evens also informed the Council that the Club held their annual Stockholder’s meeting on April 12th and Steve Gretsch, Craig Baggenstoss, and Frank Osendorf were elected to the Board of Directors, but noted that due to low attendance another meeting may have to be held to assure that a quorum of the Stockholders is met. Mr. Evens also presented the 2009 audited financial report prepared by Schlenner Wenner Co, the Club’s auditor. After due discussion, a motion was made by Jack Evens and seconded by Daron Gersch to authorize the payment of the following bills: Check Numbers 33708 to 33818. Voting for the motion were Councilors Daron Gersch, Jack Evens, and John Greer and none voted against. Mayor Dennis Sand and Councilor Tom Kasner abstained and the motion carried.
Mr. Stueve updated the Council on his meetings with local non-profit organizations in both Albany and Avon providing them with information relating to the proposed merger of the Albany and Avon Police Departments. Mr. Stueve noted that many comments received were positive, but there are many administrative and equipment issues that need to be worked out. Mr. Greer questioned if a task force between the two communities be created to discuss the proposed merger which in the future could provide both Council’s with a recommendation whether or not this will benefit both communities. Mayor Dennis Sand, with the consensus of the Council, appointed Mr. Greer, Mr. Evens, City Clerk/Administrator and two others to the task force representing the City and directed the Mr. Stueve to contact the City of Avon to see if this is something that they are interested in pursuing.
Mr. Stueve recommended that the Council take action to sell a seized (DWI) vehicle as surplus property. After due discussion, a motion was made by Daron Gersch and seconded by Tom Kasner to authorize the sale of a 1998 Nissan Altima as surplus property and to publish a notice to advertise the sale of said vehicle to the highest bidder. All voted for the motion and it carried.
The Council took notice of a 3.2% Malt Liquor License application submitted by Zarns Oil, Inc. dba Albany Tesoro, 140 Railroad Avenue. After due discussion, a motion was made by John Greer and seconded by Tom Kasner to approve the aforesaid license for a period beginning April 22, 2010 and ending June 30, 2010. All voted for the motion and it carried.
The Council took notice of two letters received by the Stearns County Planning Commission relating to a request for an interim use permit submitted by Tri-City Paving to operate a temporary hot mix plant and William D. Scepaniak, Inc., to operate a gravel mining and processing operation for a period of five years for Viking Company located in Albany Township. Mayor Dennis Sand noted that the operation of each will benefit several local improvement projects which allow bidders for these projects an opportunity to provide lower bids for materials resulting in project savings. Mayor Dennis Sand, with the consensus of the Council, directed the City Clerk/Administrator to prepare a letter of support for both aforementioned requests for the Mayor to execute on behave of the City. All voted for the motion and it carried.
Mr. Greer informed the Council that the Planning Commission held two business meetings to discuss the proposed Zoning Ordinance update which included but not limited to changes to the definitions, sign regulations, uses, landscaping, lighting, etc. Mr. Greer noted that there will be a public hearing held by the Planning Commission on Thursday, May 20th to consider the repeal and re-enactment of Ordinance 80, the Zoning Ordinance of the City of Albany, and adoption of the Official Zoning Map.
Mayor Dennis Sand noted the next regular Council meeting for 6:30 o’clock in the evening on Wednesday, May 5, 2010 and adjourned the meeting at 8:25 PM.
Tom Schneider Clerk/Adm. |
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