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TUESDAY, DECEMBER 2, 2008, CITY
COUNCIL MEETING AGENDA
TUESDAY,
DECEMBER 2, 2008, CITY COUNCIL MEETING MINUTES
WEDNESDAY, DECEMBER 17, 2008, CITY COUNCIL MEETING AGENDA
WEDNESDAY, DECEMBER 17, 2008, CITY COUNCIL MEETING MINUTES
There will be a
meeting of the City Council in and
for the City of Albany, Stearns County, Minnesota at
6:30 o’clock in the evening
on Tuesday, December
2, 2008, in the
Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on regular Council minutes of the meeting held on
November 19th
4.
Public comments/discussion
5.
Joseph Mergen, Public Works Supervisor – present list of
unpaid utility bills
6.
Public Hearing for proposed 2009 Budget and related
operations
-
Tom Schneider, Clerk/Adm.
-
James Stueve, Police Chief
-
Joseph Mergen, Public Works Supervisor
7.
Stan Hanson, City Engineer – update on City Improvement
Project
- change order no. 2 and final pay
application 2008 Storm Sewer Improvements
8.
Joseph Mergen, Public Works Supervisor - present Resolution
2008-019 relating to MN DOT Agreement for salt purchases
9.
Dennis Sand, Park Department & EDA
10.
James Beuning, Utility Department and Equipment
11.
Tom Kasner, Fire Department
12.
Jack Evens, Golf Club
13.
John Greer, Street Department & Police Department
14.
James Stueve, Police Chief – Semi-Truck, Truck Tractor,
Trailer Ordinance
15.
Tom Schneider, Clerk/Adm – discuss proposed amendments to the
Albany Schedule of Fees and Charges effective January 1, 2009.
16.
Mayor’s announcements and letters
17.
Announce meeting date (December 17th) and adjourn
Tom Schneider
Clerk/Adm.
TUESDAY, DECEMBER 2, 2008, CITY COUNCIL MEETING MINUTES
Pursuant to due call
and notice thereof a regular meeting of the Council in and for the
City of Albany, Stearns County, Minnesota, was called to order by
Mayor Dennis Sand at 6:30 o’clock in the evening on Tuesday,
December 2, 2008, in the Council Room at 400 Railroad Avenue for the
said City.
Other Council members present were: James Beuning, Tom Kasner, and
John Greer. Councilor Jack Evens was absent.
Also present were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, Mike Kosik, Editor, Stearns Morrison Enterprise, Daron
Gersch, Council-elect, James Stueve, Police Chief, and Stan Hanson,
City Engineer, Bonestroo, Inc, St. Cloud,
MN.
After due discussion, a motion was made by James Beuning and seconded by
John Greer to authorize the payment of the
following: Check Numbers 59033 to 59063 and 13034 to 13058. All
voted for the motion and it carried.
Mayor Dennis Sand called for any corrections or additions
to the minutes of the regular meeting held on November 19th and
hearing none declared the said minutes approved.
Mr. Mergen presented to the Council a list of individuals who have not
paid their utility bill and recommended that their water service be
discontinued as per Ordinance 30. Mayor Dennis Sand, with the
consensus of the Council, directed Mr. Mergen to make one last
personal contact if possible with each individual and if no
arrangement can be made to receive full payment, he may proceed to
shut the water service off as per the said Ordinance.
Jason and Berleen Hollenkamp,
401 Forest Avenue, were present for the meeting.
Mr. Stueve presented a proposed amendment to Ordinance 51 regarding
parking of semi-trailers, trailers, trucks, and truck tractors
within residential districts. Mr. Stueve noted that there have
been several incidences involving semi trucks being parked in
residential neighborhoods causing safety concerns for pedestrian and
vehicle traffic. Mr. Hollenkamp questioned if a property owner
would be allowed to park a truck tractor in their driveway and
agreed that parking semi-truck and trailers on residential streets
may cause a hazard. Mr.
Hollenkamp informed the Council that there are other properties in
the City that have recreational trailers and/or motorized
recreational vehicles parked in their driveway which are of similar
size of a truck tractor which haven’t been an issue for the City.
After due discussion and careful consideration, a motion was made by
John Greer who introduced the following Ordinance amendment to
include an exception in the language to allow a truck tractor or
trailer other than a semi trailer to be parked on a driveway and
moved for its adoption:
AMENDMENT TO ORDINANCE 51
REGARDING PARKING OF SEMI
TRAILERS,
TRAILERS, TRUCKS, AND TRUCK
TRACTORS
The motion for the
foregoing Ordinance amendment was seconded by James Beuning and
after a full discussion thereon and upon a vote being taken thereon,
the following voted in favor thereof: Mayor Dennis Sand, Councilors
James Beuning, and John Greer and none voted against the same. The
full text of the ordinance amendment is on file at the office of the
City Clerk/Administrator for public inspection during normal
business hours.
Pursuant to due notice, at 6:50 PM, Mayor Dennis Sand called the public
hearing into session to consider the proposed 2009 Budget and the
amount of property taxes the City proposes to collect to pay for the
costs of services the City will provide in the year 2009. No
members from the public were present for the meeting. Mr. Schneider
informed the Council on the proposed employee benefits, wages,
operation expenses, revenues, capital equipment plan, and proposed
2009 tax capacity City rate. Mr. Schneider noted that the levy
increase for 2008 is 3%. Mr. Schneider presented to the Council a
financial analysis report for the water and sewer department. Mr.
Schneider also noted that if the State elects to reduce the City’s
Local Government Aid in 2009 due to the States budget crises, cuts
will need to be considered. Mayor Dennis Sand closed the public
hearing at
7:15 PM and
noted that final action to approve the 2009 Budget will be
Wednesday, December 17th.
Mr. Hanson appeared before the Council with change order number two for
the 2008 Storm sewer Replacement Improvements,
an increase of $1,733.75 relating to the partial removal of a
concrete bridge abutment beneath the Lake Wobegon Trail east of 2nd
Street to accommodate the proper installation of a storm sewer
pipe. After due discussion, a motion was made by James Beuning and
seconded by John Greer to approve aforesaid change order number two
requested by Lange Trenching, Avon, MN. All voted for the motion
and it carried.
Mr. Hanson also presented final pay application number one to Lange
Trenching for the 2008 Storm sewer Replacement Improvements; whereby
Mr. Hanson recommended approval and noted that the contractor
completed the project in a very timely and professional manner.
After due discussion, a motion was made by John Greer and seconded
by James Beuning to approve the final pay application in the amount
of $75,823.86 for the aforesaid improvements. All voted for the
motion and it carried.
Mr. Mergen appeared before the Council to request that the Council approve
a Resolution to allow the City to purchase salt from the Minnesota
Department of Transportation (MN DOT). After due discussion, a
motion was made by James Beuning who introduced the following
resolution and moved its adoption:
RESOLUTION 2008-020
STATE OF
MINNESOTA
AND CITY OF
ALBANY
MASTER PARTNERSHIP CONTRACT
The motion for the
foregoing resolution was seconded by John Greer and after a full
discussion thereon and upon a vote being taken thereon, the
following voted in favor thereof: Mayor Dennis Sand, Councilors
James Beuning, and John Greer and none voted against the same. The
full text of the resolution is on file at the office of the City
Clerk/Administrator for public inspection during normal business
hours.
Mr. Schneider presented
to the Council a proposed resolution to adopt the 2009 Albany City
Code Schedule of Charges and Fees. Mr. Schneider noted that the
Council will need to review the financial analysis of the operations
for the water and sewer department; whereby increases in rates will
need to be seriously considered beginning in the year 2010. Mayor
Dennis Sand, with the consensus of the Council, noted that the
proposed resolution will be considered at the next meeting when
Councilors Jack Evens and Tom Kasner are present. No action was
taken.
Mayor Dennis Sand announced the next
regular Council meeting for 6:30 o’clock in the evening on
Wednesday, December 17, 2008 and adjourned the meeting at 8:05 PM.
Tom Schneider,
Clerk/Adm.
NOTICE OF ALBANY CITY COUNCIL MEETING
There will be a
meeting of the City Council in and
for the City of Albany, Stearns County, Minnesota at
6:30 o’clock in the evening
on Wednesday,
December 17, 2008, in
the Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on regular Council minutes of the meeting held on
December 2nd
4.
Public comments/discussion
5.
Joseph Mergen, Public Works Supervisor - present pay
application number four for the 2008 Capital Improvements for RL
Larson Excavating, Inc.
6.
Dennis Sand, Park Department & EDA
7.
James Beuning, Utility Department and Equipment
8.
Tom Kasner, Fire Department
9.
Jack Evens, Golf Club
10.
John Greer, Street Department & Police Department
11.
James Stueve, Police Chief - present proposed job
description for part-time secretary position
12.
Tom Schneider, Clerk/Adm – discuss Albany Mutual Telephone
request for Antenna Lease Agreement amendment
-
discuss proposed amendments to the Albany Schedule of Fees
and Charges effective January 1, 2009 (Resolution 2008-019), present
proposed Resolution 2008-021 adoption of levy 2009 Budget
-
Park Board member Ryan Scherping three-year term and Economic
Development Authority member John Harlander five-year term expires
December 31, 2008
-
Federal stimulus project proposed for 2009
-
Resolution for Lions off-site MN Gambling License request
13.
Mayor’s announcements and letters – proposed 2009 Mayor
appointments
14.
Announce meeting date (January 7th) and adjourn
Tom Schneider
Clerk/Adm.
WEDNESDAY, DECEMBER 17, 2008, CITY COUNCIL MEETING MINUTES
Pursuant to due call
and notice thereof a regular meeting of the Council in and for the
City of Albany, Stearns County, Minnesota, was called to order by
Mayor Dennis Sand at 6:30 o’clock in the evening on Wednesday,
December 17, 2008, in the Council Room at 400 Railroad Avenue for
the said City.
Other Council members present were: James Beuning, Tom Kasner, Jack
Evens, and John Greer. None were absent.
Also present were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, Mike Kosik, Editor, Stearns Morrison Enterprise, Daron
Gersch, Council-elect, and James Stueve, Police Chief.
After due discussion, a motion was made by James Beuning and seconded by
Jack Evens to authorize the payment of the
following: Check Numbers 59064 to 59100 and 13059 to 13070. All
voted for the motion and it carried.
Mayor Dennis Sand called for any corrections or additions
to the minutes of the regular meeting held on December 2nd and
hearing none declared the said minutes approved.
Mr. Mergen presented to the Council pay application number four for the
2008 Capital Improvements submitted by R.L. Larson Excavating, Inc.,
St. Cloud,
MN and
recommended approval as per the City Engineer. After due
discussion, a motion was made by Tom Kasner and seconded by John
Greer to approve said pay application in the amount of $13,967.09.
All voted for the motion and it carried.
Mr. Evens updated the Council on the year end operations of the Albany
Golf Club and both wells are working very well which are used to
irrigate the course.
Mr. Stueve presented to the Council a proposed job description for a
part-time secretary position in the Police Department. Mr. Stueve
informed the Council that Suzie Dimaggio-Boom, the current Community
Service Office and Secretary, is seeking a full-time position as a
Patrol Officer in another community and to avoid disruption in
record keeping and filing, this individual would be somewhat trained
for the office duties by Ms. Dimaggio-Boom before her departure
making the transition easier. Mr. Stueve noted that the hours
worked will be very limited and not on a regular schedule. After
due discussion, a motion was made by John Greer and seconded by Jack
Evens to approve the job description and hiring of a part-time
secretary in the Police Department and to authorize Mr. Stueve to
conduct interviews with prospective candidates. All voted for the
motion and it carried.
Mr. Schneider informed the Council
that the Park Board term of Ryan Scherping and Economic Development
Authority term of John Harlander will expire at the end of the year
and recommended that both individuals be reappointed. After due
discussion, a motion was made by Tom Kasner and seconded by John
Greer to reappoint Mr. Scherping to a three year term on the Park
Board and Mr. Harlander to a five year term on the Economic
Development Authority Board. All voted for the motion and it
carried.
The Council took notice of a
Minnesota Lawful Gambling Off-site application submitted by the
Albany Lions Club to conduct a raffle on
February 6, 2009 relating to
their annual Sweetheart Dinner at Paul’s Par-A-Dice. After due
discussion, a motion was made by James Beuning who introduced the
following Resolution and moved its adoption:
RESOLUTION 2008-022
APPROVING MINNESOTA
OFF-SITE LAWFUL GAMBLING
(Albany Lions Club, 461 Railroad
Avenue)
The motion for the foregoing
Resolution was seconded by John Greer and after a full discussion
thereon and upon a vote being taken thereon, the following voted in
favor thereof: Mayor Dennis Sand, Councilors James Beuning, Jack
Evens, Tom Kasner, and John Greer and none voted against the same;
whereupon the said Resolution was declared duly passed and adopted.
The full text of the said Resolution and Loan Agreement is on file
at the office of the City Clerk/Administrator for public inspection
during normal office hours.
Darin Lanes and Tim Asterino, 745
Railroad Avenue, and Kevin Brown, Albany Patrol Officer, were
present for the meeting.
Mr. Lanes appeared before the Council
to provide information to the Council relating to him receiving
tickets for tinted windows on his vehicle and not having the correct
address on his driver’s license showing proper residence. Mr.
Brown provided information to the Council regarding MN State
Statutes for tinted windows and noted that there is an upcoming
court date scheduled to address these issues. After due discussion,
Mayor Dennis Sand directed Mr. Lanes to present his information to
the court which will make a final decision on the matter, but no
action would be taken by the Council regarding his circumstances.
Mr. Schneider presented to the Council the proposed 2009 Budget and the
amount of property taxes the City proposes to collect to pay for the
costs of services the City will provide in the year 2009. Mr.
Schneider informed the Council that the State will be considering a
reduction in Local Government Aid payments in December and in 2009
to allow the State to balance their budget which will significantly
affect the current budget and next years budget. After due
discussion, a motion was made by John Greer who introduced the
following Resolution and moved its adoption:
RESOLUTION 2008-021
APPROVING THE 2008 TAX LEVY,
COLLECTIBLE IN 2009
Total Levy: $594,836
The motion for the
foregoing Resolution was seconded by James Beuning and after a full
discussion thereon and upon a vote being taken thereon, the
following voted in favor thereof: Mayor Dennis Sand, Councilors
James Beuning, John Greer and Tom Kasner and none voted against the
same whereupon the said Resolution declared duly passed and
adopted. The full text of the said Resolution and 2009 Budget is
on file at the office of the City Clerk/Administrator for public
inspection during regular office hours.
The Council took notice of the
proposed 2009 Appendix “A”, Albany Schedule of Fees and Charges.
Mr. Schneider noted that the water and sewer hook up fees and trunk
water and trunk sewer charges per acre are proposed to increase four
(4) percent which has been done annually by the Council the past few
years. After due discussion, a motion was made by John Greer who
introduced the following Resolution and moved its adoption:
RESOLUTION 2008-019
ADOPTION APPENDIX “A”
ALBANY SCHEDULE OF FEES AND CHARGES
The motion for the
foregoing Resolution was seconded by Tom Kasner and after a full
discussion thereon and upon a vote being taken thereon, the
following voted in favor thereof: Mayor Dennis Sand, Councilors
James Beuning, John Greer and Tom Kasner and none voted against the
same whereupon the said Resolution declared duly passed and
adopted. The full text of the said Resolution and the 2009 Albany
Schedule of Fees and Charges is on file at the office of the City
Clerk/Administrator for public inspection during regular office
hours.
Mayor Dennis Sand presented the following proposed 2009 appointments:
Acting
Mayor
John Greer
Animal
Warden
Police Dept.
Weed
Inspector
Dennis Sand
Assistant Weed
Inspector Joseph
Mergen
Auditor
Schlenner Wenner Co.
Emergency Management
Director Steven Blenker
Community Education
Liaison Daron Gersch
EDA Board
members
Dennis Sand, Tom Kasner
Equipment
Commissioner
Dennis Sand
Fire Department
Liaison Tom
Kasner
Golf Board
Liaison
Jack Evens
Health
Officer
Daron Gersch, MD
Labor
Commissioners
John Greer, Daron Gersch
Official Depositors
Stearns Bank, Albany Credit Union
Official
Publication
Stearns Morrison Enterprise
Park Board
Liaison
Dennis Sand
Planning Commission
Liaison John Greer
Police Commissioner
John Greer
Street
Commissioner
Dennis Sand
Utility
Commissioner
Daron Gersch
Albany Township
Liaison Dennis Sand
After due discussion, a motion was made by Jack Evens and seconded by John
Greer to approve the aforementioned 2009 Mayor Appointments. All
voted for the motion and it carried.
Mayor Dennis Sand presented James Beuning with a plaque in appreciation of
his ten years as a City Councilor whose term will expire on December
31st. Mr. Sand and other Council members thanked Mr.
Beuning for his unselfish service and dedication to the citizens of
the community.
Mayor Dennis Sand announced the next
regular Council meeting for 6:30 o’clock in the evening on
Wednesday, January 7, 2009 and adjourned the meeting at 7:50 PM.
Tom Schneider,
Clerk/Adm. |
