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OCTOBER 2008
WEDNESDAY, OCTOBER 1, 2008, CITY COUNCIL MEETING MINUTES
WEDNESDAY,
OCTOBER 15, 2008, CITY COUNCIL MEETING MINUTES
NOTICE OF ALBANY CITY COUNCIL MEETING
There will be a
regular meeting of the Council in and for the City of Albany,
Stearns County, Minnesota at
6:30 o’clock in the evening
on Wednesday,
October 1, 2008, in
the Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on regular Council minutes of the meeting held on
September 17th
4.
Public comments/discussion
5.
Matt Mohs, City Engineer – present bid results for proposed
storm sewer improvements and pay application number 2 for the 2008
Capital Improvements Project
6.
Joseph Mergen, Public Works Supervisor
7.
Dennis Sand, Park Department & EDA
8.
James Beuning, Utility Department and Equipment
9.
Tom Kasner, Fire Department
10.
Jack Evens, Golf Club
11.
John Greer, Street Department & Police Department
12.
James Stueve, Police Chief
13.
Tom Schneider, Clerk/Adm. – present proposed Identity Theft
Prevention Program and ordinance amendment correcting error for
winter parking regulation beginning date
14.
Mayor’s announcements and letters
15.
Announce meeting date (October 5th) and adjourn
Tom Schneider
Clerk/Adm.
WEDNESDAY, OCTOBER 1, 2008, CITY COUNCIL MEETING MINUTES
Pursuant to due
call and notice thereof a regular meeting of the Council in and for
the City of Albany, Stearns County, Minnesota, was called to order
by Acting Mayor James Beuning at 6:30 o’clock in the evening on
Wednesday, October 1, 2008, in the Council Room at 400 Railroad
Avenue for the said City.
Other Council members present were: Tom Kasner, Jack Evens, and John
Greer. Mayor Dennis Sand was absent.
Also present were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, Matt Mohs, City Engineer, Bonestroo, Inc, St. Cloud, MN,
James Stueve, Police Chief, Ted Boran, Patrol Officer, and Mike
Kosik, Editor, Stearns Morrison Enterprise.
After due discussion, a motion was made by Jack Evens and seconded by John
Greer to authorize the payment of the following:
Check Numbers 58863 to 58893 and 12940 to 12954. All voted for
the motion and it carried.
Acting Mayor James Beuning called for any corrections or
additions to the minutes of the regular meeting held on September
17th and hearing none declared them approved.
Mr. Mohs presented to the Council pay application number two for the 2008
Capital Improvements submitted by R.L. Larson Excavating, Inc.,
St. Cloud,
MN. After
due discussion and upon the recommendation by the City Engineer, a
motion was made by Tom Kasner and seconded by Jack Evens to approve
said pay application in the amount of $164,952.01. All voted for
the motion and it carried.
Bruce Shuck, a candidate who filed for Minnesota House District 13A,
appeared before the Council to give brief history of his credentials
and to answer any immediate questions the Council may have regarding
the upcoming legislative session. Acting Mayor James Beuning
thanked Mr. Shuck for attending the meeting and wished him the best
of luck in the upcoming election on November 4th.
Matt Mohs presented the following bids that were publicly opened and read
out loud at
10:00 o’clock
in the morning on Wednesday, October 1st at City Hall for
the 2008 Storm sewer Replacement Improvements:
Contractor Base
Bid Alternate 1 Alternate 2 Total
Lange
Trenching $54,853
$33,571 $23,490 $111,914
Kuechle
Underground $54,147
$37,196 $29,644 $120,987
Craig Bardson
Excavating $57,141
$38,683 $29,578 $125,401
Randy Kraemer
Excavating $53,471
$45,997 $28,439 $127,907
RL Larson
Excavating $68,820
$39,350 $35,199 $143,370
Breitbach
Construction $65,375
$47,738 $37,090 $150,203
Mr. Mohs informed the Council that alternate number one is the storm sewer
at the intersection of
Railroad Avenue and 2nd
Street and alternate number two is the storm sewer which lies
beneath the Lake Wobegon Trail between 2nd Street and the Church of Seven Dolors parking lot. Mr. Mohs recommended that
Lange Trenching,
Avon,
Minnesota be
approved as the low bid in the amount of $78,343 which includes the
base bid and alternate number two. After due discussion, a motion
was made by John Greer and seconded by Tom Kasner to approve the
base bid and alternate number two of Lange Trenching in the amount
of $78,343 for the aforesaid Improvements. All voted for the motion
and it carried.
Acting Mayor James Beuning, with the consensus of the Council, directed
Mr. Mohs to prepare the necessary plans and specifications including
other related construction documents required by the Minnesota
Department of Transportation (MN DOT) for the storm sewer
improvements at the intersection of
Railroad Avenue and 2nd
Street. Mr. Beuning noted that these improvements will be bid
separately being MN DOT will provide financial assistance in the
construction costs.
Mr. Mergen presented to the Council a list of individuals who have not
paid their utility bill and recommended that their water service be
discontinued as per Ordinance 30. Acting Mayor James Beuning, with
the consensus of the Council, directed Mr. Mergen to make one last
personal contact if possible with each individual and if no
arrangement can be made to receive full payment, he may proceed to
shut the water service off as per the said Ordinance.
Mr. Mergen informed the Council that he and Mr. Beuning accepted an offer
to purchase a 1998 Ford snow plow from Boyer Trucks,
Rogers,
MN, in the
amount of $37,000 and recommended that the 1981 Ford snow plow be
sold as surplus property. After due discussion, a motion was made
by Tom Kasner and seconded by Jack Evens to authorize the sale of
the 1981 Ford snow plow as surplus property and to direct the City
Clerk/Administrator to publish a notice in the local newspaper. All
voted for the motion and it carried.
The Council took notice of an elevated water tower inspection report
submitted by KLM Engineering,
Lake Elmo,
Minnesota
relating to the City’s 250,000 gallon water tower. Mr. Mergen noted
that the proposed cost estimate of nearly $140,000 for the
reconditioning of the water tower includes interior painting,
interior and exterior structural repairs, exterior pressure washing,
and repainting the logo. Mr. Mergen noted that it’s of his opinion
that these improvements should be considered sometime within the
next three to four years. The Council took no action.
The Council took notice of a proposed draft of an Identity Theft
Prevention Program that contained reasonable policies and procedures
which is required by the Fair and Accurate Credit Transactions Act
of 2003. Mr. Schneider noted that the said Program needs to be
approved on or before November 1st. Acting Mayor James
Beuning, with the consensus of the Council, noted that the said
Program will be considered for approval at the next Council meeting.
Mr. Schneider presented to the Council a proposed amendment to Ordinance
No. 51, Section 51.07, parking regulations. Mr. Schneider noted
that the proposed amendment will correct an error in the text.
After due discussion, a motion was made by Jack Evens who introduced
the following Ordinance amendment and moved its adoption:
AMENDMENT TO ORDINANCE 51
PARKING REGULATIONS
The motion for the
foregoing Ordinance amendment was seconded by Tom Kasner and after a
full discussion thereon and upon a vote being taken thereon, the
following voted in favor thereof: Acting Mayor James Beuning,
Councilors Tom Kasner, Jack Evens, and John Greer and none voted
against the same. The full text is on file at the office of the City
Clerk/Administrator for public inspection during normal office
hours.
Mr. Schneider presented to the Council a Minnesota Lawful Gambling Exempt
Permit Application submitted by the Church of
Seven Dolors
for a raffle and bingo to be held on Sunday, February 9, 2009 for
the annual
Holy Family School
Carnival to be held in the Parish Center and Gathering Area. After
due discussion, a motion was made by
John Greer
and seconded by Jack Evens to approve the said Application. All
voted for the motion and it carried.
The Council took notice of a letter
from Ron and Ami Ohmann, 821 Forest Avenue, requesting that the
ordinance which allows no more than two cords of wood to be stacked
on a resident’s property be increased to up to eight cords of wood
neatly stacked and covered during the heating season. Acting Mayor
James Beuning, with the consensus of the Council, directed the City
Clerk/Administrator to review the ordinance language defining a cord
of wood and to discuss this matter with the Planning Commission
members.
Acting Mayor James Beuning announced
the next regular Council meeting for 6:30 o’clock in the evening on
Wednesday, October 15, 2008 and adjourned the meeting at 8:25 PM.
Tom Schneider
Clerk/Adm.
WEDNESDAY, OCTOBER 15, 2008, CITY COUNCIL MEETING MINUTES
Pursuant to due call
and notice thereof a regular meeting of the Council and Park Board
in and for the City of Albany, Stearns County, Minnesota, was called
to order by Mayor Dennis Sand at 6:30 o’clock in the evening on
Wednesday, October 15, 2008, in the Council Room at 400 Railroad
Avenue for the said City.
Other Council members present were: James Beuning, Tom Kasner, Jack
Evens, and John Greer. None were absent.
Park Board members present were: James Mader and Ryan Scherping.
Ross Voit was absent.
Also present were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, Jeff Eggert, Patrol Officer, and Matt Mohs, City
Engineer, Bonestroo, Inc, St. Cloud,
MN.
After due discussion, a motion was made by James Beuning and seconded by
Tom Kasner to authorize the payment of the
following: Check Numbers 58894 to 58933 and 12955 to 12969. All
voted for the motion and it carried.
Mayor Dennis Sand called for any corrections or additions
to the minutes of the regular meeting held on October 1st. Mr.
Schneider informed the Council that the correct year of the used
Ford L8000 snow plow recently purchased is 1994 and not 1998.
Hearing no other corrections or additions, Mayor Dennis Sand
declared the said minutes approved.
Carrie Raber, Stearns County Conservationist with the office of the
Stearns County Soil and Water Conservation District, appeared before
the Council and Park Board members to provide information relating
to shoreline restoration projects having met with City staff to
discuss potential future water quality improvements for
North
Lake. Ms.
Raber noted that public education is a very important key to improve
water quality and her agency provides administrative assistance for
shoreline restoration projects including ways to finance those
improvements. Ms. Raber informed the Council that she and City staff
conducted two site visits to shoreline areas along the lake: 1)
Lion’s Park or 6th Street; 2) south of the Jaycee Shelter
in the North Park. Mr. Scherping questioned if additional shoreline should be included in
the study because storm water enters the lake from many other
areas. Mr. Greer noted that there are multiple storm sewer pipes
that discharge into the lake along
Lake Avenue and each should be considered in the restoration improvements. Ms. Raber
noted that there would be no cost to the City for her office to
develop a shoreline restoration plan for the lake. Ms. Raber also
noted that her office can submit on behalf of the City at no cost an
application to the Minnesota Board of Water and Soil Resources
(BWSR) for funding up to 75% for restoration projects. After due
discussion and upon the consensus of the Park Board members, a
motion was made by John Greer and seconded by Jack Evens to
authorize Ms. Raber to prepare a shoreline restoration plan to be
presented to the Council at a future meeting and related application
to BWSR for consideration at no cost to the City. All voted for the
motion and it carried.
Mr. Eggert appeared before the Council to introduce himself as the new
Part-time Patrol Officer. Mayor Dennis Sand welcomed Mr. Eggert as a
new employee and thanked him for attending the meeting.
Mr. Schneider presented to the Council at the direction of the Park Board
a proposed 9-hole disc golf course and related expenses to be
located in the
North Park.
Mr. Schneider noted that the expenses are estimated to be $7,100
which includes tee pads, signage, and 9 baskets. Mr. Mader
informed the Council that there has been some interest in this sport
locally and has seen new courses recently constructed in nearby
communities attracting normal play including tournaments. After due
discussion and upon the consensus of the Park Board members, a
motion was made by Tom Kasner and seconded by John Greer to approve
the construction of a 9-hole disc golf course in the North Park
contingent upon receipt of appropriate funding from local
organizations. All voted for the motion and it carried.
Mr. Mohs appeared before the Council with change order number one for the
2008 Storm sewer Replacement Improvements, a reduction of $2,056
relating to a modification to the storm sewer piping material and
construction bond to cross the Lake Wobegon Trail east of 2nd
Street. After due discussion, a motion was made by James Beuning
and seconded by Jack Evens to approve aforesaid change order number
one. All voted for the motion and it carried.
Mr. Mohs appeared before the Council to discuss the storm sewer
improvements for the intersection of
Railroad Avenue (State HWY 238) and
2nd Street. Mr. Mohs noted that MN DOT will participate in financing these
improvements, but the City will be responsible for project design,
permitting and contract administration. After due discussion, a
motion was made by Tom Kasner who introduced the following
resolution and moved its adoption:
RESOLUTION 2008-017
RESOLUTION AUTHORIZING AN AGREEMENT PROJECT WITH
THE MINNESOTA DEPARTMENT OF TRANSPORTATION
FOR WORK ON AND/OR ADJACENT TO
A TRUNK HIGHWAY
The motion for the
foregoing resolution was seconded by James Beuning and after a full
discussion thereon and upon a vote being taken thereon, the
following voted in favor thereof: Mayor Dennis Sand, Councilors
James Beuning, Tom Kasner, Jack Evens, and John Greer and none voted
against the same. The full text is on file at the office of the City
Clerk/Administrator for public inspection during normal office
hours.
The Council took notice of a Professional Service Agreement for the
proposed
Golf View Drive and Fairway
Drive improvements between the City and Bonestroo,
St. Cloud,
MN. After
due discussion, a motion was made by John Greer and seconded by Jack
Evens to authorize Mayor Dennis Sand to execute the said agreement
on behalf of the City. All voted for the motion and it carried.
Mr. Mergen presented to the Council for review an unpaid water bill and
recommended that the amount be certified to the Stearns County
Auditor for collection. After due discussion, a motion was made by
Tom Kasner and seconded by John Greer to authorize the
Clerk/Administrator to certify to the Stearns County Auditor the
unpaid water bill of Christine Thielman, 719 Midland Avenue, in the
amount of $481.82 to be collected as a special assessment in the
year 2009. All voted for the motion and it carried.
Councilor Jack Evens, Golf Course Liaison, updated the Council on the
Albany Golf Course operations and noted the course will be closing
in a few weeks due to colder temperatures.
The Council took notice of a proposed draft of an Identity Theft
Prevention Program that contained reasonable policies and procedures
which is mandated by the Fair and Accurate Credit Transactions Act
of 2003 to be adopted on or before
November 1, 2008.
After due discussion, a motion was made by James Beuning and
seconded by John Greer to approve the Identity Theft Prevention
Program. All voted for the motion and it carried.
The Council also took notice of a letter received from David Drown, the
City’s Financial Consultant, regarding the City’s financial ability
to fund public improvement projects proposed for 2009.
Mr. Schneider informed the Council that several members of the Planning
Commission had concerns regarding the request the City had received
from Ron and Ami Ohmann, 821
Forest Avenue, to amend the ordinance to permit more than two cords
of wood stored on a property during the heating season and
recommended that the request be discussed at the next Planning
Commission. Mayor Dennis Sand, with the consensus of the Council,
directed the City Clerk/Administrator to forward the request to the
Planning Commission to review and discuss at their next meeting.
Mayor Dennis Sand announced the next
regular Council meeting for 6:30 o’clock in the evening on
Wednesday, November 5, 2008 and adjourned the meeting at 8:10 PM.
Tom Schneider
Clerk/Adm.
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