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WEDNESDAY,
SEPT. 1, 2010, CITY COUNCIL MEETING MINUTES
WEDNESDAY, SEPTEMBER 15, 2010, CITY COUNCIL MEETING AGENDA
WEDNESDAY, SEPTEMBER 15, 2010, CITY COUNCIL MEETING MINUTES
NOTICE OF ALBANY CITY COUNCIL MEETING
There will be a
meeting of the City Council in and
for the City of Albany, Stearns County, Minnesota at
6:30 o’clock in the evening
on Wednesday,
September 1, 2010, in
the Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on regular
Council minutes of the meeting held on August 18th
4.
Open Forum/Public comments
5.
Traci Ryan, David Drown Associates – discuss Economic
Development Authority (EDA) recommendation related to a business
subsidy application for public financial assistance to Albany
Manufacturing, Inc. for a new building expansion.
6.
Ron LaFond, City Engineer – present information for a cost
estimate to rip rap cell #4 at the Wastewater Treatment Facility for
slope stabilization.
- present a preliminary engineering
report for additional phosphorus reduction alternatives at the
Wastewater Treatment Facility.
7.
Stan Hanson, City Engineer – 2010 Capital Improvement project
updates and recommendation to approve a pay application.
8.
Joseph Mergen, Public Works Supervisor – update on Water
Tower Improvements
9.
Daron Gersch, Utility Department and Community Education
Liaison
10.
Dennis Sand, Park Department, and Equipment
11.
Tom Kasner, Fire Department and EDA
12.
Jack Evens, Albany Golf Club
13.
John Greer, Police and Street Department
14.
James Stueve, Police Chief
15.
Tom Schneider, Clerk/Adm – present proposed 2011 Budget and
recommendation to submit the proposed 2011 levy to the Stearns
County Auditor
- recommendation to approve a
Computer, E-Mail, Cellular Use, Voice Mail, and Internet Use Policy
16.
Mayor’s announcements and letters
17.
Announce meeting date (September 18th) and adjourn
Tom Schneider
Clerk/Adm.
WEDNESDAY,
SEPT. 1, 2010, CITY COUNCIL MEETING MINUTES
Pursuant to due
call and notice thereof a regular meeting of the Council in and for
the City of Albany, Stearns County, Minnesota, was called to order
by Mayor Dennis Sand at 6:30 o’clock in the evening on Wednesday,
September 1, 2010, in the Council Room at 400 Railroad Avenue for
the said City.
Other Council members present were: Jack
Evens, John Greer, Daron Gersch, and Tom Kasner. None were absent.
Also present
were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, James Stueve, Police Chief, Mike Kosik, Editor, Stearns
Morrison Enterprise, and Stan Hanson, City Engineer, with the firm
of Bonestroo, St. Cloud, MN.
After due
discussion, a motion was made by Daron Gersch and seconded by Tom
Kasner to authorize the payment of the following
bills: Check Numbers 60544 to 60673 and 13705 to 13720. All
voted for the motion and it carried.
Mayor Dennis
Sand called for any corrections or additions to the minutes of the
regular meeting held on August 18th and hearing none declared them
approved.
Mr. Hanson
appeared before the Council to update the Council on the 2010
Capital Improvements. Mr. Hanson also presented to the Council pay
application number three for the 2010 Capital Improvement Projects
submitted by R.L. Larson Excavating, St. Cloud, MN. After due
discussion and upon the recommendation by the City Engineer, a
motion was made by John Greer and seconded by Jack Evens to approve
said pay application in the amount of $157,628.63. All voted for
the motion and it carried.
Lynn Jenc,
Director of Community Education at the Albany Area Schools, appeared
before the Council to present a Professional Services Agreement and
information related to a Statewide Health Improvement Program (SHIP)
grant the school district received to develop safe routes to school
and encourage students to walk at school as well as walk and bike to
and from school. Ms. Jenc informed the Council that the grant is
related to the 2008 health reform law which is to help Minnesotans
lead longer, healthier lives by preventing the chronic disease risk
factors of tobacco use and exposure, poor nutrition and physical
inactivity. Ms. Jenc also explained to the Council the proposed
grant improvements in the cities of Avon and Albany include
community gardens, farmers market, and safer crosswalks. After due
discussion, a motion was made by John Greer and seconded by Daron
Gersch to authorize Mayor Dennis Sand to enter into the aforesaid
Agreement on behalf of the City. All voted for the motion and it
carried.
Traci Ryan, David Drown Associates,
the City Economic Development Consultant, and Joe Peternell, owner
of Albany Manufacturing, Inc., 1550 Railroad Avenue, were present
for the meeting.
Ms. Ryan appeared before the Board to
present information pursuant to Economic Development Authority (EDA)
meeting held prior to the Council meeting on a request by Albany
Manufacturing, Inc., for public assistance in the construction of a
12,000 square foot manufacturing building including a second
proposal by a company that is considering locating their business in
the Industrial Park. Ms. Ryan provided the Council with various
options that the City may utilize to assist both projects which
include, but not limited to the creation of a new tax increment
district. After due discussion, a motion was made by Tom Kasner and
seconded by John Greer to consider providing $400,000 in public
assistance with an additional $267,000 to the company seeking to
locate in the Industrial Park contingent upon the City obtaining
additional information about the project and business owner to
determine the company’s compatibility with locally adopted Business
Subsidy Criteria and local development objectives, the number of
jobs created and wages to be paid as well as the demonstrated need
for assistance. All voted for the motion and it carried.
Ms. Ryan also informed the Council
that the EDA recommended that the Council approve a new tax
increment financing district number 13 to provide public assistance
to Albany Manufacturing, Inc., for a building expansion and the
undeveloped vacant lots in the Industrial Park. Ms. Ryan noted that
the undeveloped parcels within tax increment financing district 12
and Albany Manufacturing, Inc., within tax increment financing
district 1-3 would be removed from their respective districts and
included within the new tax increment financing district. After
due discussion, a motion was made by John Greer who introduced the
following resolution and moved its adoption:
RESOLUTION
2010-23
CALLING FOR A
PUBLIC HEARING ON
THE CREATION
OF TAX INCREMENT FINANCING DISTRICT NO. 13
AND THE
ADOPTION OF TAX INCREMENT FINANCE PLAN RELATING THERETO
The motion for the foregoing
Resolution was seconded by Jack Evens and after a full discussion
thereon and upon a vote being taken thereon, the following voted in
favor thereof: Mayor Dennis Sand, Councilors Tom Kasner, Jack
Evens, Daron Gersch, and John Greer and none voted against the same;
whereupon the said Resolution was declared duly passed and adopted.
The full text of the said Resolution is on file at the office of the
City Clerk/Administrator for public inspection during normal office
hours. Mayor Dennis Sand noted that the public hearing will be held
at 6:30 PM or as soon as thereafter on Wednesday, October 6th,
at City Hall.
Mr. Peternell
appeared before the Council to question how the City in the future
intends to install a water and sewer main in the right of way on 14th
Street or along Railroad Avenue. Mr. Peternell noted that his
building is already served with municipal water and sewer from the
intersection of 14th Street and Railroad Avenue, but
water and sewer mains would need to be constructed to serve future
development and buildings on his site if his lot were split to
accommodate additional buildings. After due discussion, a motion
was made by Daron Gersch and seconded by Tom Kasner to authorize the
firm of Bonestroo to prepare a engineering feasibility study to
determine a cost estimate for the installation of water and sewer
main for that area north of 14th Street and west of
Railroad Avenue at a cost not to exceed $1,500. All voted for the
motion and it carried.
Ron LaFond,
City Engineer, with Bonestroo, Inc., St. Paul, MN, appeared before
the Council to present an engineering feasibility study for the
slope stabilization improvements in cell number four at the
Wastewater Treatment Facility. Mr. LaFond informed the Council that
the Minnesota Pollution Control Agency (MPCA) has suggested
previously during routine inspections that riprap be placed on the
western and northern dikes in cell number four. Mr. LaFond noted
that the estimated cost of the improvements for materials and labor
to be nearly $186,000. Mr. Mergen informed the Council that
construction could begin in June of 2011 after spring discharge and
recommended that the City proceed with the improvement. After due
discussion, a motion was made by John Greer and seconded by Tom
Kasner to authorize the firm of Bonestroo to prepare the plans and
specifications for cell number four slope stabilization
improvements. All voted for the motion and it carried.
Mr. LaFond presented to the Council the
Wastewater Phosphorus Reduction Study which evaluated options for
the removal of additional phosphorus from the wastewater ponds.
Mr. LaFond informed the Council that the South Two River Lake
Association had asked the Council to consider limiting the
concentration of total phosphorus to 0.3 mg/l from the wastewater
ponds. Mr. LaFond noted that the Minnesota Pollution Control Agency
(MPCA) limits the wastewater pond discharge to 1 mg/l or less. Mr.
LaFond also noted that alum, nearly $50,000 annually, is applied to
the ponds before each discharge to reduce the phosphorus levels be
incompliance with the MPCA limit. Mr. LaFond also noted that in the
past three years, the ponds have recorded a discharged average total
phosphorus concentrations of 0.44 mg/l (2008), 0.51 mg/l (2009), and
0.28 mg/l (spring 2010). Mr. LaFond recommended that no action be
taken to remove additional phosphorus from the wastewater ponds
being the City is already meeting the phosphorus limit and after
reviewing water quality reports for the area, only a relative small
percentage of total phosphorus from the wastewater ponds are
entering Two River Lake. Mayor Dennis Sand thanked Mr. LaFond for
presenting the report and commended Mr. Mergen on the successful
operation of the City’s Wastewater Treatment Facility.
Mr. Mergen
appeared before the Council to update the Council on the 2010 Water
Tower Improvements. Mr. Mergen presented to the Council pay
application number one for the said Improvements submitted by
Classic Protective Coatings, Inc. After due discussion and upon the
recommendation by the City Engineer, a motion was made by Daron
Gersch and seconded by John Greer to approve said pay application in
the amount of $52,915. All voted for the motion and it carried.
James A. Stueve,
Police Chief, presented to the Council a letter of resignation
requested by Susan DiMaggio-Boom, Community Service Officer,
effective September 17th, having accepted another
full-time police officer position with another City. After due
discussion, a motion John Greer and seconded by Jack Evens to accept
the letter of resignation received from Ms. DiMaggio-Boom. All
voted for the motion and it carried.
Mr. Stueve
informed the Council that Kristie Watson, part-time Police
Secretary, and Melissa Boucher, full-time Patrol Officer are
interested in the position of Police Secretary due to the vacancy
left by Ms. DiMaggio-Boom. After due discussion and upon a
recommendation by Chief Stueve, a motion was made by Daron Gersch
and seconded by Tom Kasner to appoint Kristie Watson as full-time
Police Secretary at a position pay of Step 0, Group III of the
City’s Pay Equity Policy. All voted for the motion and it carried.
Mr. Schneider
presented the proposed 2011 Budget which includes the Police, Fire,
Street, Park, Library, and Administration Departments. After due
discussion, a motion was made by John Greer and seconded by Jack
Evens to direct the City Clerk/Administrator to forward to the
Stearns County Auditor the proposed levy of $633,585 for taxes
payable in the year 2011 and to set the initial truth-n-taxation
meeting at 6:30 PM or as soon as thereafter on Wednesday, December
1st and the final adoption meeting of the said levy at 6:30 PM or as
soon as thereafter on Wednesday, December 15th at the
City Administration Building. All voted for the motion and it
carried.
The Council
took notice of a Computer, E-mail, Cellular Phones, Voice Mail, and
Internet Use Policy for all City employees who utilize the aforesaid
as means to facilitate increased efficiency and productivity of job
functions. After due discussion, a motion was made by Jack Evens
and seconded by Daron Gersch to approve the aforesaid Policy. All
voted for the motion and it carried.
Mayor Dennis Sand announced the next
regular Council meeting for 6:30 o’clock in the evening on
Wednesday, September 15, 2010 and adjourned the meeting at 8:35 PM.
Tom Schneider
Clerk/Adm.
WEDNESDAY, SEPTEMBER 15, 2010, CITY COUNCIL MEETING AGENDA
NOTICE OF ALBANY CITY COUNCIL MEETING
There will be a
meeting of the City Council in and
for the City of Albany, Stearns County, Minnesota at 6:30 o’clock
in the evening on Wednesday, September 15, 2010, in the
Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on regular
Council minutes of the meeting held on September 1st
4.
Open Forum/Public comments
5.
Stan Hanson, City Engineer – 2010 Capital Improvement project
update
6.
Joseph Mergen, Public Works Supervisor – update on Water
Tower Improvements
7.
Daron Gersch, Utility Department and Community Education
Liaison
8.
Dennis Sand, Park Department, and Equipment
9.
Tom Kasner, Fire Department and EDA
10.
Jack Evens, Albany Golf Club
11.
John Greer, Police and Street Department
- appoint Ted Boran as Acting Chief
12.
Ted Boran, Acting Police Chief
13.
Tom Schneider, Clerk/Adm
14.
Mayor’s announcements and letters
15.
Announce meeting date (October 6th) and adjourn
Tom Schneider
Clerk/Adm.
WEDNESDAY, SEPTEMBER 15, 2010, CITY COUNCIL MEETING MINUTES
Pursuant to due
call and notice thereof a regular meeting of the Council in and for
the City of Albany, Stearns County, Minnesota, was called to order
by Mayor Dennis Sand at 6:30 o’clock in the evening on Wednesday,
September 15, 2010, in the Council Room at 400 Railroad Avenue for
the said City.
Other Council members present were: Jack
Evens, John Greer, Daron Gersch, and Tom Kasner. None were absent.
Also present
were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, Ted Boran, Acting Police Chief, Mike Kosik, Editor,
Stearns Morrison Enterprise, and Stan Hanson, City Engineer, with
the firm of Bonestroo, St. Cloud, MN. Albany High School students
present for the meeting were Breanna Duckson, Jessica Ettel, Kirsten
Bates, Lauren Falcon, and Kyle Lamb.
After due
discussion, a motion was made by John Greer and seconded by Daron
Gersch to authorize the payment of the following
bills: Check Numbers 60674 to 60714 and 13721 to 13734. All
voted for the motion and it carried.
Mayor Dennis
Sand called for any corrections or additions to the minutes of the
regular meeting held on September 1st and hearing none
declared them approved.
Mr. Hanson
appeared before the Council to update the Council on the 2010
Capital Improvements. Mr. Hanson presented to the Council pay
application number one for the 2010 Capital Improvement Projects
(Landscaping only) submitted by North Star Landscaping, Inc.,
Richmond, MN. After due discussion and upon the recommendation by the City Engineer,
a motion was made by Jack Evens and seconded by Tom Kasner to
approve said pay application in the amount of $7,308.35. All voted
for the motion and it carried.
Mr. Mergen
informed the Council that the Water Tower is back on-line and all
improvements to the interior and exterior of the tower have been
successfully completed.
Mr. Mergen
noted that the present Capital Improvement Plan Improvements is
nearly completed and questioned if the said Plan could be updated to
include future proposed improvements. Mr. Mergen recommended that
the sanitary sewer main located on the golf course be televised to
determine the condition of the pipe having had several problems with
adequate flow over the years. After due discussion, a motion was
made by John Greer and seconded by Daron Gersch to authorize the
said pipe to the televised at a cost of nearly $2,300. All voted
for the motion and it carried.
Joe Peternell, Albany Manufacturing,
Inc., was present for the meeting.
Mr. Hanson presented to the Council a
Preliminary Engineering Report for a water and sewer main extension
along Railroad Avenue west of 14th Street at a cost of
nearly $100,000. Mr. Peternell informed the Council that the
utilities would assist his project and any future expansion, but
objected to being assessed for the improvement being his property is
already served with water and sewer. Mr. Peternell also noted that
due to the topography and former railroad embankment in the westerly
direction, the sanitary sewer need not be extended beyond his
property. The Council took notice of a memo prepared by Traci Ryan,
the City’s Economic Development Consultant, regarding possible
alternatives for funding the proposed improvement with the use of
tax increments. Mr. Hanson noted that the Council may consider a
change order to the 2010 Capital Improvements which would reduce the
overall construction costs. Mayor Dennis Sand, with the consensus
of the Council, directed the City Engineer to contact R.L. Larson
Excavating, St. Cloud, MN, the general contractor for the 2010
Capital Improvements, to submit a cost estimate not to exceed
$49,999 for the installation of water and sewer main along Railroad
Avenue west of 14th Street.
Councilor Jack
Evens, Albany Golf Club Liaison, presented to the Council the said
Club’s Checkbook Register for review and consideration. After due
discussion, a motion was made by Jack Evens and seconded by John
Greer to authorize the payment of the following bills: Check Numbers
34006 to 34244. Voting for the motion were Councilors Daron Gersch,
Jack Evens, and John Greer and none voted against. Mayor Dennis
Sand and Councilor Tom Kasner abstained and the motion carried.
Mr. Mergen informed the Council that he
spoke to a local contractor who has for sale a Dura Patch machine at
a sale price of $17,000. Mr. Mergen noted that
Dura Patcher system
cleans the pothole, applies a tack coat, and sprays an aggregate mix
into the pothole. After due discussion, a motion was made by John
Greer and seconded by Jack Evens to offer $15,000 for the aforesaid
equipment. All voted for the motion and it carried.
Councilor John Greer introduced Ted Boran to the
Council and due to the absence of Police Chief James Stueve
recommended that Mr. Boran be appointed as Acting Chief until Mr.
Stueve returns to active employment. Mayor Dennis Sand noted that
Mr. Boran is an active part-time Patrol Officer and former full-time
Patrol Officer for the City. After due discussion, a motion was
made by John Greer and seconded by Tom Kasner to appoint Ted Boran
as Acting Chief for the Albany Police Department. All voted for the
motion and it carried.
Acting Police Chief Ted Boran presented to the
Council a sketch of a proposed evidence locker that is needed to
adequately store additional evidence. Mr. Boran noted that the cost
to construct the evidence locker is $600. After due discussion, a
motion was made by John Greer and seconded by Daron Gersch to
approve the aforesaid request. All voted for the motion and it
carried.
Acting Police Chief Ted Boran recommended to the
Council that John Arneson, Jr., be approved as a
part-time Patrol Officer at an hourly rate of $15 per hour being
he successfully completed the application process. A motion was
made by Daron Gersch and seconded by John Greer to hire Mr. Arneson,
Jr., as a part-time Patrol Officer at an hourly rate of $15 per
hour. All voted for the motion and it carried.
The Council took notice of an application for
exempt permit submitted by the Church of Seven Dolors to conduct a
bingo and/or raffle on November 14th for the annual Faith
and Formation celebration. After due discussion, a motion was made
by Tom Kasner and seconded by Jack Evens to approve the said permit
application. All voted for the motion and it carried.
Mayor Dennis Sand announced the next
regular Council meeting for 6:30 o’clock in the evening on
Wednesday, October 6, 2010 and adjourned the meeting at 8:10 PM.
Tom Schneider
Clerk/Adm.
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